Middle School Receptionist

Support · Tulsa, Oklahoma
Department Support
Employment Type Full-Time
Minimum Experience Entry-level
Compensation Hourly DOE

The MS receptionist should have a working knowledge of computer processes: email, documents and spreadsheets. They should have a willingness to learn. We will train them on our school computer systems. They must be friendly and have a positive, helpful attitude. They will work as a team with the HS receptionist and Operations Team. Fluency in Spanish is preferred, but not required. Job will start in August 2021.


Office Management


  • Greets and receives visitors respectfully and professionally
  • Serves students and families during student Check-in/Check-out procedures
  • Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
  • Monitors major entry points to the school
  • Develops a positive, welcoming and caring climate in the front office
  • Emails messages to teachers/staff
  • Maintains, sorts, and distributes postal deliveries
  • Disperses student shadowing packets
  • Disperses student shadowing packets
  • Assists Registrar and families with applications, enrollment and re-enrollment
  • If bilingual: Assist Spanish-speaking students and families
  • If bilingual: Translates communication from English to Spanish
  • Copy and send forms for: Permit-to-Leave, Tardy, Office, Dean of Students, Counselor, College Counselor, Notes 
  • Supervises office aides
  • Maintains records on student locker assignments and corresponding locks
  • Maintains records on visiting caseworkers’ information
  • Orders teacher supplies 
  • Maintains copiers/printers
  • Supervises sending teacher notes 
  • Supervises sending parent notes 
  • Checks overnight answering machine 
  • Honors confidential information
  • Manages sick students and parent/teacher communication
  • Assists as needed in administering first aid


    Attendance


    • Teach new students how to log in when tardy
    • Learns information system and maintains records of MS student attendance
    • Maintains doctor notes/ records of MS student tardiness
    • Corrects missing teacher attendance
    • Calculates daily MS attendance
    • Sends attendance notifications to students and parents
    • Answers attendance emails


    Lunch Line


    • Learns and runs cafeteria computer program
    • Monitors students as they enter student ID number on keypad
    • Checks computer program to verify and make corrections
    • Supervises student line/Builds positive relationships with students

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    • Location
      Tulsa, Oklahoma
    • Department
      Support
    • Employment Type
      Full-Time
    • Minimum Experience
      Entry-level
    • Compensation
      Hourly DOE